You should arrive about an hour before your performance begins. You will be met by the Site Supervisor who will contact you up to 7 days before the event to discuss any issues. Your site supervisor details will be supplied to you before your performance by e-mail should you wish to contact him/her.
Loading, Unloading and Parking
Drivers with light equipment capable of being carried 100 metres are asked to load and unload on the Inner Circle, near to The Regent’s Bar & Kitchen. If material needs to be driven to the Bandstand, please contact the Park office at firstname.lastname@example.org
Bands/Orchestras/Choirs “Performers” can apply for a parking permit at least a few weeks in advance of playing by contacting the park office at the email address email@example.com For permits send the following information
Role (e.g. supervisor, performer)
Vehicle make, model, colour and registration number
The permits will be posted to you and will allow vehicles carrying equipment to park in available pay and display bays, however the Park does not allow parking on yellow lines. At weekends it can be difficult to find a bay, therefore you will need to allow 30 minutes extra time to find a bay on Chester Road or The Outer Circle Road after unloading your equipment.
The only coach parking in the area is at London Zoo and, if space is available, costs £65. Phone: 0344 – 225 – 1826. Website: www.zsl.org Email: firstname.lastname@example.org for more information. Coaches are not allowed in the Park except with a special permit.
The Regent’s Park Landscape Maintenance contractor id verde will switch the power on and place the number of chairs specified in the Schedule of Arrangements on the bandstand. If requested in advance, two speakers will be provided with two wireless microphones and two wired microphones for use to make announcements and/or used by a singer. A Guitar or keyboard can also be plugged into the speakers. Any other sound equipment will have to be provided by the bands.
PERFORMERS WILL SUPPLY THEIR OWN MUSIC STANDS. There is a one-hour break between performances to allow time to remove one performer’s equipment and the other to setup their equipment.
Under certain conditions the bandstand suffers from high winds so appropriate measures need to be taken to manage sheet music
You can set up equipment and store instrument cases, coats etc in the Hut 50 yds from the bandstand (see map). Please DO NOT leave instrument cases behind the bandstand or anywhere in the vicinity of the bandstand. There is also a toilet next to the equipment storage area.
Apart from the toilet next to the Hut, the nearest toilets are in The Regent’s Bar & Kitchen which can be very busy or near to Chester Gate in Queen Mary’s Gardens (a fee of 20p is required).
Bands should discuss the risks of performing in bad weather with the Site Supervisor and the Royal Parks Duty Manager. Any decision to cancel the concert will be taken jointly by you and the Site Manager.
All band members should make sure they are well hydrated in hot weather.
The Regent’s Bar & Kitchen and Holme Green Kiosk sell ice cream, hot and cold beverages, sandwiches and cakes.
Site Supervisor Phone Number – each band will receive this information via email
Metropolitan Police 101 for non-emergencies or 999 for emergencies.